Buyer guidance for preparing a container enquiry. Availability and commercial terms are confirmed separately for each offer.
Put the specifications side by side
Use one comparison sheet for product type, origin, grade or specification, packing and quantity. Keep any differences visible. A lower headline price does not resolve a mismatch in the product or packing you actually need. The same approach can be used for rice, sugar or coffee.
Check the commercial scope
Record the currency, price basis, trade term and named place or port, payment schedule, requested documents and proposed shipment timing. Identify what is included, excluded or still to be confirmed. Request clarification in writing where two offers use different scopes.
Review validity before accepting
Check the issue date, expiry date and any conditions attached to the offer. Ask for reconfirmation if it has expired or if your requirement has changed. Retain the agreed version and record unresolved items before moving to order confirmation.
Enquiry checklist
| Field | What to include in your request |
|---|---|
| Product match | Request the same type, origin, specification and acceptance criteria. |
| Quantity and packing | Use the same quantity basis, packing and markings. |
| Price basis | Ask for the currency, unit basis and stated inclusions or exclusions. |
| Delivery scope | Ask for the trade term and exact named port or place. |
| Execution | Request proposed timing, documents and payment terms in writing. |
| Validity | Ask for the issue date, expiry and reconfirmation of unresolved details. |
Discuss your requirement
Share your specification, container quantity and requested destination with our team.
